I like to use this for individual projects when I need to pull documents together from different folders. Smart Folders are saved searches that put all files into a folder that match the search query. has the possibility to create Smart Folders as well as Smart Rules. The second reason is directly related to the first. I use this relatively rarely, but it doesn’t have to be the same for everyone. So you could open a paper and then see which papers with similar topics you still have in your database. The other way is also plausible, especially in an academic context. DevonThink helps me tremendously here because it suggests the right folder for an amazingly large number of documents. Since I have such an extensive filing system, it was extremely annoying when I had to first find the (sometimes deeply nested) folder for each document. The first reason is the built-in Artificial Intelligence that helps me sort files.
And yet, I am currently using DevonThink again. I then tried various things, including the excellent Notebooks app, or even just solving everything with normal folders in the Finder. If I want to do something with the document that Devonthink can’t do, I have to export it first. Also, I didn’t like the fact that my documents were in a database, adding a layer of complexity. Whether this is primarily due to iCloud or to Devonthink, I don’t know. Over time, the frustrations have accumulated, especially because I had problems with the iCloud sync again and again. At that time, I used it as my digital archive, where I really stored everything: from scientific papers to electricity bills.
#Devonthink to go series#
Some time ago, I had a series on Devonthink here on the blog, in which I introduced and also evaluated the program. Recently, however, the app has become a permanent part of my setup again. I had turned my back on DevonThink for a long time: too complicated, constant problems with iCloud, and often just overkill.
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